Information

Additional Documents

Lists any documents, other than the lease, that are used to prepare the abstract.

ADMINISTRATIVE / MANAGEMENT FEE

Provides the administrative fee percentage (typically expressed as a percentage of the Common Area Expenses) or the management fee percentage (typically expressed as a percentage of gross rent) that the Landlord can charge the tenants as an overhead fee.

After Hours HVAC

Describes the landlord’s charges for after-hours use of HVAC.

Alterations

Explains the tenant’s rights and duties regarding alterations to the premises.

Assignment & Subletting

Describes the conditions under which the tenant may assign or sublet the premises, including the requirements for landlord consent, the landlord’s right to recapture the space and/or terminate the lease and the provisions for sharing any sub-lease profits.

Base Rent

Indicates the schedule of current and future rent payments due under the lease. Base rent is stated as an annual and monthly total, as well as the annual rate per square foot .

Base Year/Expense Stop

Defines the point at which the tenant is required to pay a proportionate share of recoverable expenses. This point may be expressed as a year (either fiscal or calendar) or as a fixed amount. .

Breakpoints*

States the dollar amount of gross sales that triggers a percentage rent obligation.

Brokers

Lists the names of the landlord’s and the tenant’s brokers. .

CAM/Operating Expenses

Explains the type of expenses to be recovered by the landlord and how they will be recovered (i.e., net, gross, modified gross or a fixed amount).

CAP

Indicates if the tenant’s reimbursement of common area expenses is limited to a specific dollar amount, or if there is a cumulative or compounded cap on the increase of tenant’s share from year to year, and if there are any specific expenses that are not subject to the cap.

Casualty

Explains the rights of the landlord and/or the tenant to terminate the lease in the event of a casualty.

Condemnation

Explains the rights of the landlord and/or the tenant to terminate the lease in the event the government takes the property through eminent domain.

Continuous Operation/Go Dark*

Explains whether or not the tenant must operate continuously, including any stipulations regarding the tenant’s right to cease operations but still pay rent, and if the landlord may terminate the lease in the event the tenant vacates.

Contraction

Includes the effective date, description of encumbered space, notice requirements, and contraction fee (i.e., fee for reducing the rental space).

Co-Tenancy*

Stipulates whether or not the tenant is entitled to a rent reduction or waiver in the event a pre-set percentage of retail center space are vacant or specific anchor tenants cease to operate.

*Applies only to retail leases.

Environmental Provisions

Describes the obligations of both the landlord and the tenant (including a description of any prohibited activities) to comply with any applicable environmental laws, plus any representations made by either party regarding any history of environmental issues related to either the property or premises.

Estoppel Certificate

Defines the number of days each party has to respond to a request for an estoppel certificate and whether the requirement applies to both tenant and landlord.

Exclusive Use

Describes the rights of use that are exclusive to the tenant.

Expansion

Description of encumbered space, notice requirements.

Floor#

Identifies the specific floor on which the premises is located.

GROSS SALES INCLUSIONS / EXCLUSIONS*

identifies extra-ordinary items included in the definition of gross sales for the purpose of calculating percentage rent.

Gross Up

Defines the landlord’s right (if any) to gross up expenses as if the building had a specific percentage leased percentage leased, or if the lease states that for purposes of calculating PRS, the occupied square footage will be grossed up to a certain percentage leased.

Guarantor

Indicates the name of any guarantor and the amount of any guaranty, any scheduled reductions or additions and expiration or limits, if any.

*Applies only to retail leases.

Holdover

States the holdover rate (i.e., the rate the tenant will pay in the event it remains in the premises beyond the term of the lease) and explains whether or not a holdover provides the landlord with an automatic extension option (and the terms thereof ).

Interest

Indicates the rate of interest that applies to payments of rent and other fees due under the lease, the grace period and any notice requirements.

LANDLORD AUDIT RIGHTS*

Defines the landlord’s right to audit the tenant’s gross sales records and the time frame in which the landlord must begin and/or complete the audit.

LANDLORD NOTICES

Provides the name and address of any landlord contacts to whom the tenant is required to provide notice.

LANDLORD RESTRICTIONS*

Describes any restrictions on the landlord, including limitations on the landlord’s ability to allow specific types of business or activities in the Shopping Center, and restrictions on the landlord’s right to build or modify certain protected areas.

LANDLORD

States the current landlord’s name and, if applicable, the landlord’s doing business as (DBA) name.

Landlord’s Insurance

Indicates which insurance expenses, if any, the landlord can pass through to the tenants.

Late Fee

States the penalty for the late payment of rent and/or other fees due under the lease, including details on the amount, rate, grace period and any notice requirements.

LEASE COMMENCEMENT DATE

Determines the date the lease begins.

LEASE EXPIRATION DATE

Determines the date the lease ends.

*Applies only to retail leases.

Marketing Fund*

Indicates the amount or the basis of the tenant’s contribution to a marketing fund if the landlord establishes one.

Merchant’s Association*

Specifies whether or not the tenant is required to join a Merchant’s Association and the terms of that membership.

Missing/Conflicting Information

Lists any missing documents and conflicts between various portions of the lease and other documents in the file.

*Applies only to retail leases.

Parking

Includes the number and location of all parking spaces, whether the spaces are reserved and/or non-reserved, the amount of rent the tenant must pay for parking spaces, and the tenant’s rights to additional parking areas.

Permitted Use*

Describes the tenant’s permitted use of the premises.

PRO RATA SHARE

Indicates the portion of the overall building that the tenant inhabits. This figure is typically used to calculate operating expenses, CAM charges, real estate taxes, etc.

PROHIBITED USE

Describes any prohibited use specific to the tenant and/or the premises.

PROPERTY ADDRESS

Identifies the street address of the premises.

Purchase

Describes the purchase option, if any, available to the tenant including the notification requirements, effective date, purchase price agreement, and any other pertinent information.

*Applies only to retail leases.

Real Estate Taxes

Specifies which party is obligated to pay the real estate taxes and assessments, whether or not taxes include increases due to sale and, if so, who pays those taxes. .

RELOCATION

describes any relocation options available to the landlord, including notice requirements, new premises requirements and the party responsible for paying the relocation costs.

RELOCATION

Describes any relocation options available to the tenant.

RENEWAL RENT

Indicates any scheduled rent increases. The renewal rent may be stated in dollars, fair market value (FMV), or relative to a change in the Consumer Price Index (CPI) or other financial benchmark.

RENEWAL

Describes the renewal terms, notice requirements, and how the tenant’s option to renew must be exercised.

RENT ABATEMENT (OUTSTANDING)

Describes the amount of any outstanding reduction or elimination of a continuing charge (e.g., base rent, expense recoveries or percentage rent) that the tenant is normally required to pay under the lease.

RENTABLE SQUARE FEET

states the square footage of the premises.

REPAIRS/MAINTENANCE

describes the responsibilities of the landlord and the tenant with regard to repairs and maintenance of the premises.

RIGHT OF FIRST OFFER TO LEASE

explains whether or not the tenant has the right of first offer to lease additional premises, including the notification requirements, and a description of the encumbered space.

RIGHT OF FIRST REFUSAL TO LEASE

explains whether or not the tenant has the right of first refusal to lease additional premises, including the notification requirements, and a description of the encumbered space.

Sales Reporting*

Explains the frequency with which the tenant must report its sales to the landlord. The reported sales are then used to calculate percentage rent. .

Security Deposit

Specifies the type of security (e.g., cash or letter of credit), the amount, and any applicable reductions or increases in deposit amounts and/or any applicable substitution rights.

Signage

Explains the tenant’s rights to signage on the exterior of the building, and/or signage on a pylon or other monument signs (excludes interior suite signage).

SUBORDINATION/SNDA

Explains whether the lease is subordinate or superior to existing and/or future lien holders and whether a non-disturbance agreement is required from existing and/or future lien holders.

SUBLEASE

Indicates whether or not there is a sublease included in the file, and if such sublease is separately abstracted.

Suite#

Identifies the suite, office or store number assigned to identify the precise location of the premises.

STORAGE

Specifies the term, suite, square feet, and rent of the additional storage space.

*Applies only to retail leases.

TENANT AUDIT RIGHTS

Describes the tenant’s right to audit the landlord’s operating expense records and when the tenant must begin and/or complete the audit.

TENANT IMPROVEMENT ALLOWANCES (RECENT)

Defines any recent allowances the landlord owes to the tenant for improvements made by the tenant.

TENANT NOTICES

Provides the name and address of any tenant contacts to whom the landlord is required to provide notice.

TENANT RADIUS RESTRICTIONS*

Includes specific prohibitions against the tenant opening a similar or competing operation within a defined area from the location of the premises.

TENANT

States the current tenant’s name and, if applicable, the tenant’s doing business as (DBA) name.

TENANT’S LIABILITY INSURANCE

Includes the type(s) of liability insurance, including umbrella / excess coverage, and the amount(s) of coverage required.

TENANT’S PROPERTY INSURANCE

Includes the amount of coverage required for the all-risk or extended coverage insurance.

TERMINATION

Describes any termination options including the effective date, notice requirements, termination fee, payment schedule and any special conditions that trigger the option to terminate (excluding casualty and/or condemnation).

TERMINATION

Describes any termination options including the effective date, notice requirements, termination fee, payment schedule, and if applicable, special conditions that trigger the option to terminate (excluding casualty/ condemnation and defaults).

*Applies only to retail leases.